Privacy & Data Policy
Bristol Women in Business Charter
Last updated: July 2025
1. Introduction
This Privacy Policy explains how we collect, use and protect your personal data when you use our website or become a signatory of the Bristol Women in Business Charter (BWIBC). We’re committed to safeguarding your information and respecting your privacy.
By using this website, submitting forms, or signing up as a signatory, you agree to the terms of this Privacy Policy.
2. Information We Collect
We may collect personal information from you when you:
Visit our website
Complete our sign-up or progress report forms
Join as a Charter signatory
Subscribe to our newsletter
Contact us directly
This may include:
Full name
Email address
Organisation name
Position/job title
Organisation size and structure
Contact preferences and signatory status
We do not collect sensitive personal data or financial details via the website.
3. How We Use Your Data
We collect and use your data to:
Process signatory applications and renewals
Contact you about your membership
Send relevant updates, event invites, and newsletters
Improve our services and user experience
Understand engagement trends and community impact
Ensure compliance with reporting and invoicing processes
4. Third Parties & Data Sharing
We do not sell or share your personal information with any third parties.
We may use trusted tools or services (e.g. Squarespace, Google Forms, HubSpot) to help manage your data securely — these providers are under strict data handling obligations.
5. Data Storage & Security
Your data is stored securely using cloud-based services and is only accessed by authorised team members. We follow best practices to protect your data, but please note no digital storage or transmission can be guaranteed 100% secure.
6. Managing Your Data
You can:
Update or amend your personal information
Request access to the data we hold
Unsubscribe from emails at any time
Request deletion of your data
To do any of the above, contact us directly at:
📧 info@bristolwomeninbusinesscharter.org
Please note: We may need to retain certain information for legal or administrative reasons (e.g. financial records).
7. Cookies & Site Tracking
Our website may use cookies and analytics tools to track usage and improve your browsing experience. You can control your cookie preferences through your browser settings.
8. Changes to This Policy
We may occasionally update this policy to reflect changes in our processes or the law. We encourage you to review it periodically. Any changes will be posted here with an updated “Last Updated” date.
9. Contact
If you have any questions about this Privacy & Data Policy, please get in touch:
Email: info@bristolwomeninbusinesscharter.org